What to put on a cleaning invoice
- Your business name and contact details, so the client knows who to pay and how to reach you.
- An invoice number. A unique, sequential number makes payments easy to match and records easy to keep.
- Three dates: the invoice date, the date of the clean and the date payment is due.
- The client and the service address. Add the service address when it differs from the billing address, as it often does for rentals and move-outs.
- Each service on its own line: the type of clean and the home size, then extras like inside the oven or the fridge.
- Discounts, sales tax and the total due.
- Payment terms and the ways you accept payment.
Payment terms that get you paid faster
- Send the invoice the same day as the clean.
- Keep terms short: due on receipt, or within 7 to 14 days.
- List every payment method you accept, so paying takes one step.
- For regular clients, a card on file charged after each visit removes invoicing altogether.
Do cleaning services charge sales tax?
It depends on where you work. Some US states and Canadian provinces tax residential cleaning and many do not. Check with your state or provincial tax agency, or your accountant, and enter the rate above if it applies to you.
Invoicing recurring clients
For weekly or every-other-week clients, send one invoice per visit, or one per month with each visit date on its own line. Price the visits with the house cleaning price calculator, and use the cleaning estimate template to quote new clients before the first clean.